VIPS Volunteer Guidelines
Updated April 6, 2021
The health and well-being of all staff, students and visitors is a top priority for Volusia County Schools. Due to COVID-19, volunteer opportunities have been very limited this school year. Now that the CDC guidelines for physical distancing in schools have been relaxed to 3 feet, we are excited to welcome a limited number of volunteers back in schools beginning April 12, 2021.
This is part of VCS’ gradual reopening of some activities impacted by the coronavirus pandemic, while continuing to follow guidelines to keep students, employees, and volunteers safe.
In addition to welcoming volunteers back in schools, VCS is now allowing some limited academic field trips, but does not plan to offer traditional, large-scale, end-of-year field trips this school year.
- All activities using volunteers will follow CDC guidelines. The number of volunteers will be limited to ensure adherence to the physical distancing limitation, and no large gatherings will be permitted.
- CDC guidelines include:
- wearing a face covering/mask
- frequent handwashing
- maintaining a physical distance of at least 3 feet
- staying home when sick
- Classroom teachers will be permitted to utilize a limited number of volunteers in their classrooms.
- Volunteers must never be alone with students.
- Volunteers must be within the line of sight of a teacher or VCS employee.
- Students may be matched with mentors for face-to-face meetings.
- Mentors must be trained by the school or VIPS Department before being matched.
- Students must have a signed parent permission form on file (“forever letter” that is valid until permission is withdrawn).
- Every volunteer must have an approved application on file to volunteer.
- Each year, all volunteer applications expire on June 30.
- If a new application was not submitted for the 2020-21 school year, volunteers must reapply.
- Approvals will be valid through June 30, 2021.
- The volunteer application can be found at https://tinyurl.com/VIPSapplication
- VCS has strict safety and security practices and requires volunteers to sign in on the visitor management system (Raptor kiosk) or at the front desk.
When visiting a school for the first time, a drivers license or other form of official government identification must be provided.
Volunteer and Business Partner Opportunities
We invite you to share your expertise, experience or resources with our students. Please see community involvement needs and specific requests from schools by checking out the "Volunteer Opportunities" and "Business Partner Opportunities." Reach out to a school if you think you can be of service!
The Volunteer/Partnership Programs Department assists schools in the recruitment, registration, utilization, and recognition of volunteers and Business Partners in Volusia County Schools. The district office trains school-level coordinators to facilitate community involvement programs at their schools. Programs include: VIPS (Volunteers in Public Schools), Volusia Partners (Business Partners), Youth Partnership Program (student service), Youth Motivator Program (mentors), Super Star Math Program, and Volunteer Speakers Bureau. See the left navigation bar for more information.
Want to become a VIPS Volunteer?
Thank you for volunteering your time to enrich our students’ learning experiences.
The application is electronic and can be accessed by using any device connected to the Internet. The link to the application is available on our website under "Related Links.”
All volunteer applications will expire on June 30 of each year.
Online Application Instructions
- Fill out the online application on any computer. Be sure to use your full legal name and birthdate as it appears on your driver’s license or other government issued ID.
- Be sure to select the school(s) where you most frequently volunteer. Also, select the Functions you would like to see when you sign in at the kiosk.
- Once approved, you will receive an email to the email address you provided in your application. Approvals are immediate if there are no alerts from the background check.
- The first time you volunteer, have your government issued ID scanned by the school. Your ID must match the name and birthdate you provided on your volunteer application.
- All volunteer approvals will expire on June 30 each year, requiring volunteers to renew. Your ID will not need to be scanned again unless your name has legally changed.
NOTE: Selecting the functions of Overnight Chaperone and Band Adjunct require fingerprinting. Selecting Mentor requires training. Applications will not be approved until these requirements have been met.
Want to become a Business Partner?
To become a Volusia Partner, call your local school and ask to speak with the business partner coordinator or call the district office (see Department Contact below). Please select Business Partners from our menu on the left for a description of the Volusia Partners Program.