Required Permit Documents
Required Permit DocumentsDrawings and sketches that depict a school site should be detailed and labeled clearly with the School Name. If there are multiple areas being worked on, outline the specific areas that will be under construction. If there are multiple buildings, label each building so they are identifiable from the drawing or sketch.
All documents must be uploaded as an unlocked/unprotected PDF. Documents names should match to the item that is being uploaded. Depending on the scope of the project the documents required will vary. Prior to your submission reach out to the Building Department if you have any questions or need clarification permithelp@volusia.k12.fl.us
- Authorized Agent Form - The Authorized Agent Form is required to be filled out. This is a fillable form, type out the project details and then print the form out. This form must be wet signed by the qualifier (license holder) to authorize and designate an Authorized Agent. The Authorized Agent will submit required documents in order to pull a permit under the qualifier's license. Furthermore, the person notarizing this document cannot be the same person that is submitting the project and/or serving as the authorized agent.
- Certificates of Insurance (COI) - Must provide the same limits that are in your owner-contractor agreement. Florida Building Code Building (FBCB) Section 105.3.5. Be sure to attach clear copies of your Florida Contractor license and the Original Workers Compensation and Liability Insurance Certificates. If you are subcontracting work, Certificates of Insurance of the subcontractor should also be uploaded. All Certificates must show that the School District is the certificate holder. An example of an acceptable COI: School District of Volusia County, 200 N. Clara Avenue, DeLand, FL 32720. Be sure to label the file clearly to make the distinction for each company.
- Florida Contractor License - Applicants must include their Florida Contractor License Number per Florida Building Code Building Section 105 Permits. If you are subcontracting work, Florida Contractor Licenses of the subcontractor should also be uploaded. Licenses must be current; an expired license will not be accepted. Be sure to label the file clearly to make the distinction for each company.
- Purchase Order - Volusia County School District Purchase Order shall accompany the permit application for the associated construction.
- Site Plan - A site plan must be submitted with the permit application per Florida Building Code Building (FBCB) Section 107.2. This should be a top-down view of the location. Site Plans should display the name of the school/facility where work is going to be completed. An example of an acceptable Site Plan is an Aerial image of the school with the school's name clearly visible and areas of construction labeled.
- Construction Documents - Written, graphic and pictorial documents prepared or assembled for describing the design, location, exhibits (if applicable), and physical characteristics of the elements of a project necessary for obtaining a building permit. Construction Documents will vary per project. Examples of Construction Documents may include Drawings, Product Data. Construction Drawings shall be uploaded by trade and must follow digital signature requirements outlined below
- Scope of Work - Provides a clear and detailed description of the work being performed to ensure compliance with the Florida Building Code (FBC) and other applicable regulations.
Provide the following information on your company’s official letterhead:
- Project Title (obtained from Volusia County Schools Purchase Order)
- Facility/School Name
- Specific Location (e.g. Building #, Room #, Cafeteria, Auditorium, Media Center, etc.)
- Detailed explanation of all work being performed for the project; the installation method: replacement, removal, rerouted, “like for like” changeout, upgrade.
- Include the proposed system being used (manufacturer’s name & specifications).
- Clearly state any work not included in the scope (if applicable) to avoid misinterpretation.
In addition to providing the manufacturer’s information within the scope of work, a separate file of the manufacturer’s specification’s/product data must be uploaded.
Construction Documents and Drawing Requirements
Any Construction Drawings or documents that have been prepared by an Architect or Engineer and are being submitted must be digitally signed and sealed with third party certification.
- Digital Signatures are independently validated signatures placed on a document by somebody to approve the document in its current state. If changes are made to the document after the digital signature is placed, the status of the signature changes.
- An important distinction between digital signatures and electronic signatures is that the latter are not validated for authenticity. An electronic signature is simply an electronic representation of somebody's autograph; a digital signature contains a unique digital ID to verify its authenticity.
The following "text box" shall be in the digital signature of a digitally signed, sealed, and dated construction document drawings, specifications, or delegated design submittals.
Exact "text box" language:
"This item has been digitally signed and sealed by [NAME] on the date adjacent to the seal. Printed copies of this document are not considered signed and sealed and the signature must be verified on any electronic copies."
The text box must be in the digital signature with the seal in the dedicated space on the Title Block, and adjacent to the seal on the specifications, table of contents by design discipline.
Certificate Authority services can be purchased through several third-party companies. Volusia County Schools does not recommend one firm over another, but the following are examples of what can be used. Note this is not a complete list: Entrust, eTrust, GeoTrust, GlobalSign, IdenTrust, and Verisign.
It is the purchaser’s responsibility to ensure the service meets the requirements of the Florida Statutes and Administrative Rules.
Feedback and Questions:
Your feedback is invaluable to us. We encourage you to share your thoughts, suggestions, or concerns as we navigate through this transition. Feel free to reach out to the VCS Building & Inspection Department at permithelp@volusia.k12.fl.us with any questions or feedback you may have. You can access the SagesGov portal by clicking the button below or by clicking on the second option on the top left menu "SagesGov Portal Link"