State Reporting

Welcome to State Reporting! 

Accurate Data. Informed Decisions. Student Success.

The State Reporting Team serves as the official liaison between Volusia County Schools and the Florida Department of Education (FDOE) for the collection, validation, and submission of student information required by the State of Florida.

Accurate state reporting is essential to ensuring district accountability, compliance with state and federal requirements, school accountability calculations, and the appropriate distribution of educational funding. Our team works collaboratively with schools, district departments, and Information Technology Services to ensure that student data is complete, accurate, and submitted on time.

Our Responsibilities

The State Reporting Team is responsible for:

• Coordinating all required Florida Department of Education student data submissions
• Managing state reporting survey cycles
• Validating student enrollment, attendance, demographics, scheduling, program participation, and other required data
• Monitoring data quality and integrity throughout the school year
• Supporting school and district staff with state reporting requirements
• Interpreting and communicating changes to Florida reporting rules and technical specifications
• Working closely with Student Information Systems, Accountability, Curriculum, Exceptional Student Education, Finance, Human Resources, and other departments to ensure consistent and accurate reporting
• Assisting with district and state audits related to student data

State Reporting Surveys

Throughout the school year, the State Reporting Team prepares and submits multiple survey collections required by the Florida Department of Education. These surveys provide critical information used for:

• Florida Education Finance Program (FEFP) funding
• School and district accountability
• Graduation rate calculations
• Student performance reporting
• Federal reporting requirements
• Legislative reporting
• Educational planning and policy decisions

Each survey undergoes extensive validation before submission to ensure the highest level of data accuracy and compliance.

Commitment to Data Quality

Reliable data begins at the source. The State Reporting Team partners with schools and district departments to promote consistent data entry practices, perform comprehensive validation processes, and resolve discrepancies before state submissions.

Through proactive monitoring, collaboration, and continuous process improvement, we help ensure that district data accurately reflects the achievements and needs of our students.

Supporting District Excellence

High-quality student data supports informed decision-making across every level of the organization. From classroom planning to district leadership, accurate information enables Volusia County Schools to measure student achievement, allocate resources effectively, satisfy regulatory requirements, and demonstrate accountability to our community.

Our mission is to provide timely, accurate, and dependable state reporting services that support student success and uphold the integrity of district data.

The State Reporting Team provides leadership to schools and departments with procedures and processes to ensure compliance with state rules and accurate reporting of all state reporting requirements including Full-Time Equivalent (FTE) of students. Support and direction is provided to schools and departments for student registration, attendance procedures, data coding. They also maintain required documentation to support federal and state audits, survey reporting, and attendance  requirements. 

Gender and Ethnicity Enrollment and Membership reports are provided here for district and public consumption.