All technology purchases must be reviewed and approved by Information Technology Services (ITS) prior to spending any funds, regardless of source of those funds. This is to ensure the technology being considered can be supported by ITS as well as operate and perform under the district's established infrastructure. The approved technology hardware catalog can be viewed within the Technology Hardware Request Form. Hardware not in the Technology Hardware Catalog may be considered; however, the review and vetting process could take several weeks so please keep this in mind when planning your purchase decisions.
Step 1: To begin the process, you, the CTE teacher must email your respective District CTE Industry Certification Specialist and copy your principal. The District CTE Industry Certification specialist will work with you and ITS to help determine the type of technology appropriate for the CTE course. In the email to your CTE district specialist and your principal, you must include the following information:
- Subject of email: This is a Request for Approval to Spend CTE CAPE Funds
- Your name:
- How much you want to spend:
- Building/room where the technology will be used:
- Detailed description of the hardware you want to purchase (quantities, model numbers, etc):
- Will this purchase replace existing hardware?
- If yes, why does existing hardware need to be replaced?
- If no, what instructional and curriculum goal will this hardware help you achieve?
NOTE: Part of the request review process involves evaluating the room where the technology will be used to determine if the room can support the technology in terms of acceptable and available network ports, wireless access capacity, and power. This review process will take approximately 2 weeks. However, if additional network or power is needed, the process to install the network and power, if the room’s and building’s infrastructure can support the additional network and power, could take several months to complete depending on existing workload and priorities of respective departments that will govern the efforts.
Step 2: Upon approval email from District CTE Industry Certification Specialist, the teacher can than go to the Technology Hardware Request Form and fill in pertinent information. If the desired item is not listed please use the "other" button and provide a detailed explanation of the hardware requested. Please make sure to include make/model, quantities and reason for purchase. DO NOT proceed with any purchase until you have received the approval email from the District CTE Industry Certification Specialist. If the original request is denied, the District CTE Industry Certification Specialist will work with you to help identify alternative solutions and/or locations.
Step 3: Once the hardware request is submitted, the hardware approval team will determine whether or not to approve or reject the purchase.
Step 4: If approved, the hardware approval team will forward to purchasing for quote generation. Once equipment is received, please submit a tech support ticket under "Computers and Other Devices" category using the Tech Support Link so ITS can assist with the setup and configuration of the technology and removal of any obsolete technology, as appropriate.
Step 5: If rejected an email explanation will be sent.
