Bid Documents

Contractor's Pre-qualification Requirements

Firms seeking to bid on school construction projects must hold a valid certificate of pre-qualification issued by the School Board of Volusia County in accordance with School Board Policy No. 604.

To be eligible for consideration, interested firms must be certified by the School Board and shall hold a current Certification as a Pre-qualified Contractor prior to the bid date. The current RFQu package for Pre-Qualification of Contractors for Educational Facilities Construction is available here. Contact the Volusia County Schools Purchasing Department at (386) 947-8786 for pre-qualification requirements.

Bid Documents and Information

The project documents may be printed or saved to your computer. Please contact Facilities Design & Construction if you have difficulties opening any of the documents. For project or bidding questions please contact the architect/engineer or VCS Construction Project Manager of record. A PDF reader is required to open documents on this page.

Pre-Bid Meeting and Bid Guidelines due to COVID-19

Pre-Bid Meeting Guidelines

  • Meeting will be held outdoors, if possible, or in a large room allowing for social distancing.
  • Only one (1) company representative may attend.
  • Bring your own personal protection items (example: gloves, mask).
  • Bring your own pen to sign in at the meeting.

Bid Guidelines

  • If planning to attend in person, we request one (1) representative for each bidder to allow for social distancing.
  • Bring your own personal protection items (example: gloves, mask).
  • Bring your own pen.
Project Pre-Bid Bid Documents Contact Status

Port Orange
Elementary

Replace Fire
Alarm

Project No.
2147797

Estimate:
$280,000

12/20/2021
9:00 AM

Reference
Guidelines
due to 
COVID-19 
(Top section
of page) 

1/11/2022
1:30 PM

Reference
Guidelines
due to 
COVID-19 
(Top section
of page) 
Plans
Project Manual

Consultant:
SGM Engineering
Mark Escott
(407) 767-5188

VCS Project 
Manager: 
Clayton Simons
(386) 947-8786 

Active

Creekside
Middle

Fire Alarm Replacement

Project No.
2147781

Estimate:
$740,000

12/20/2021
11:30 AM

Reference
Guidelines
due to 
COVID-19 
(Top section
of page) 

1/11/2022
2:00 PM

Reference
Guidelines
due to 
COVID-19 
(Top section
of page) 
Plans
Project Manual

Consultant:
SGM Engineering
Mark Escott
(407) 767-5188

VCS Project 
Manager: 
Clayton Simons
(386) 947-8786 

Active

Transportation -
New Smyrna
Beach

Refurbish Fuel
Island

Project No.
2147793

Estimate:
$185,000

11/30/2021
10:00 AM

Reference
Guidelines
due to
COVID-19
(Top section
of page)

12/07/2021
1:30 PM

Reference
Guidelines
due to
COVID-19
(Top section
of page)
Plans
Project Manual

Consultant:
Cape Design
Engineering
Joshua Smith
(321) 799-2970

VCS Project 
Manager: 
Tom Farrar
(386) 947-8786 

Re-bid

Active

Transportation - New Smyrna
Beach

Refurbish Fuel
Island

Project No.
2147793

Estimate:
$185,000

10/13/2021
10:00 AM

Reference
Guidelines
due to
COVID-19
(Top section
of page)

10/20/2021
1:30 PM

Reference
Guidelines
due to
COVID-19
(Top section
of page)
Plans
Project Manual
Pre-bid Sign-in Sheet
Addendum No. 1 - Issued 10/15/2021

Consultant:
Cape Design
Engineering
Joshua Smith
(321) 799-2970

VCS Project 
Manager: 
Tom Farrar
(386) 947-8786 

BID
CANCELLED
(ref: Addendum No. 1)

University High

Intercom Replacement

Project No.
2147808

Estimate:
$175,000

8/25/2021
1:00 PM

Reference
Guidelines
due to
COVID-19
(Top section
of page)

9/08/2021
2:00 PM

Reference
Guidelines
due to
COVID-19
(Top section
of page)
Plans
Project Manual
Pre-bid Sign-in Sheet
Addendum No. 1 - Issued 8/30/2021
Bid Tabulation
Board Approval of Bid

Consultant:
SGM
Engineering
Nick Zalah
(407) 767-5188

VCS Project 
Manager: 
Clayton Simons 
(386) 947-8786 

Deltona High

Intercom Replacement

Project No.
2147787

Estimate:
$240,000

8/25/2021
10:00 AM

Reference
Guidelines
due to
COVID-19
(Top section
of page)

9/08/2021
1:30 PM

Reference
Guidelines
due to
COVID-19
(Top section
of page)
Plans
Project Manual
Pre-bid Sign-in Sheet
Addendum No. 1 - Issued 8/30/2021
Bid Tabulation
Board Approval of Bid

Consultant:
SGM
Engineering
Nick Zalah
(407) 767-5188

VCS Project 
Manager: 
Clayton Simons 
(386) 947-8786 

Port Orange
Elementary

Repair and Coat
Roof Bldgs. 1 and 2

Project No.
2147798

Estimate:
$123,002

7/20/2021
9:00 AM

Reference
Guidelines
due to
COVID-19
(Top section
of page)

8/03/2021
1:30 PM

Reference
Guidelines
due to
COVID-19
(Top section
of page)
Plans
Project Manual
Pre-bid Sign-in Sheets
Addendum No. 1 - Issued 7/22/2021
Addendum No. 2 - Issued 7/28/2021
Bid Tabulation
Board Approval of Bid

Consultant:
A/R/C Assoc.
Jim Ripley
(407) 896-7875

VCS Project
Manager:
Tony Franco
(386) 947-8786

Sugar Mill
Elementary

Replace Gutters
and Downspouts

Project No.
2147802

Estimate:
$145,000

6/2/2021
11:30 AM

Reference
Guidelines
due to
COVID-19
(Top section
of page)

6/16/2021
2:00 PM

Reference
Guidelines
due to
COVID-19
(Top section
of page)
Plans
Project Manual
Pre-bid Sign-in Sheet
Bid Tabulation
Board Approval of Bid

Consultant:
A/R/C Assoc.
Jim Ripley
(407) 896-7875

VCS Project
Manager:
Tony Franco
(386) 947-8786

Creekside
Middle

Gutter
Replacement

Project No.
2147780

Estimate:
$414,000

6/2/2021
10:00 AM

Reference
Guidelines
due to
COVID-19
(Top section
of page)

6/16/2021
1:30 PM

Reference
Guidelines
due to
COVID-19
(Top section
of page)
Plans
Project Manual
Pre-bid Sign-in Sheets
Addendum No. 1 - Issued 6/10/2021
Bid Tabulation
Board Approval of Bid

Consultant:
A/R/C Assoc.
Jim Ripley
(407) 896-7875

VCS Project
Manager:
Tony Franco
(386) 947-8786

Mainland High

Renovate Track

Project No.
2147819

Estimate:
$475,000

5/26/2021
10:00 AM

Reference
Guidelines
due to
COVID-19
(Top section
of page)

6/02/2021
1:30 PM

Reference
Guidelines
due to
COVID-19
(Top section
of page)
Plans
Project Manual
Pre-bid Sign-in Sheets
Bid Tabulation
Board Approval of Bid

Consultant:
Gale Associates
Peter Spanos
(407) 599-7031

VCS Project
Manager:
Tom Farrar
(386) 947-8786

New Smyrna
Beach High

Renovate Track

Project No.
2147820

Estimate:
$346,024.04

5/26/2021
1:00 PM

Reference
Guidelines
due to
COVID-19
(Top section
of page)

6/02/2021
2:00 PM

Reference
Guidelines
due to
COVID-19
(Top section
of page)
Plans
Project Manual
Pre-bid Sign-in Sheets
Bid Tabulation
Board Approval of Bid

Consultant:
Gale Associates
Peter Spanos
(407) 599-7031

VCS Project
Manager:
Tom Farrar
(386) 947-8786

T. Dewitt Taylor
Middle - High

Replace Gutters

Project No.
2047739

Estimate:
$121,440

4/29/2021
9:00 AM

Reference
Guidelines
due to
COVID-19
(Top section
of page)

5/13/2021
1:30 PM

Reference
Guidelines
due to
COVID-19
(Top section
of page)
Plans
Project Manual
Pre-bid Sign-in Sheet
Addendum No. 1 - Issued 5/10/2021
Bid Tabulation
Board Rejection of Bid

Consultant:
Terracon Consultants
Jim Saizan
(407) 618-8339

VCS Project
Manager:
Tony Franco
(386) 947-8786

Timbercrest
Elementary

Replace Fresh
Air Unit Bldg. 7

Project No.
2147806

Estimate:
$155,000

4/08/2021
10:00 AM

Reference
Guidelines
due to 
COVID-19 
(Top section
of page) 

4/22/2021
1:30 PM

Reference
Guidelines
due to 
COVID-19 
(Top section
of page) 
Plans
Project Manual
Pre-bid Sign-in Sheets
Addendum No. 1 - Issued 4/16/2021
Bid Tabulation
Board Approval of Bid

Consultant:
BRPH Arch-Eng
Jeff Phillips
(321)751-3053

VCS Project 
Manager: 
Paul Martino
(386) 947-8786 

Palm Terrace
Elementary

Replace Main
Electrical
Switchgear

Project No.
2147795

Estimate:
$245,000

3/30/2021
8:00 AM

Reference
Guidelines
due to
COVID-19
(Top section
of page)

4/06/2021
2:00 PM

Reference
Guidelines
due to
COVID-19
(Top section
of page)
Plans
Project Manual
Pre-bid Sign-in Sheets
Bid Tabulation
Board Approval of Bid

Consultant:
OCI Assoc.
Keith Laithos
(407) 332-5110

VCS Project 
Manager: 
James Bott
(386) 947-8786 

Mainland High

Athletic Field
Lighting

Project No.
184685

Estimate:
$650,000

3/30/2021
10:00 AM

Reference
Guidelines
due to
COVID-19
(Top section
of page)

4/06/2021
1:30 PM

Reference
Guidelines
due to
COVID-19
(Top section
of page)
Plans
Project Manual
Pre-bid Sign-in Sheets
Addendum No. 1 - Issued 4/01/2021
Bid Tabulation
Board Approval of Bid

Consultant:
Matern Professional
Engineering
Adrian Baus 
(407) 740-5020 

VCS Project 
Manager: 
James Bott
(386) 947-8786 

Turie T. Small
Elementary

Replace Main
Electrical
Switchgear Bldg. 7

Project No.
2147804

Estimate:
$150,000

3/02/2021
1:00 PM

Reference
Guidelines
due to 
COVID-19 
(Top section
of page) 

3/17/2021
2:30 PM

Reference
Guidelines
due to 
COVID-19 
(Top section
of page) 
Plans
Project Manual
Pre-bid Sign-in Sheets
Bid Tabulation
Board Approval of Bid

Consultant:
SGM Engineering
Mark Escott
(407) 767-5188

VCS Project 
Manager: 
James Bott
(386) 947-8786 

Spruce Creek
Elementary

Replace Main
Electrical
Switchgear

Project No.
2147801

Estimate:
$150,000

3/02/2021
10:00 AM

Reference
Guidelines
due to 
COVID-19 
(Top section
of page) 

3/17/2021
2:00 PM

Reference
Guidelines
due to 
COVID-19 
(Top section
of page) 
Plans
Project Manual
Pre-bid Sign-in Sheets
Addendum No. 1 - Issued 3/11/2021
Addendum No. 2 - Issued 3/12/2021
Bid Tabulation
Board Approval of Bid

Consultant:
SGM Engineering
Mark Escott
(407) 767-5188

VCS Project 
Manager: 
James Bott
(386) 947-8786 

Galaxy Middle

Upgrade Parking
Lots Poles and
Lighting

Project No.
2147788

Estimate:
$140,000

3/02/2021
8:00 AM

Reference
Guidelines
due to 
COVID-19 
(Top section
of page) 

3/09/2021
1:30 PM

Reference
Guidelines
due to 
COVID-19 
(Top section
of page) 
Plans
Project Manual
Pre-bid Sign-in Sheets
Addendum No. 1 - Issued 3/04/2021
Bid Tabulation
Board Approval of Bid

Consultant:
SGM Engineering
Mark Escott
(407) 767-5188

VCS Project 
Manager: 
James Bott
(386) 947-8786 

Deltona High

Replace Gym
Bleachers

Project No.
2147818

Estimate:
$205,000

3/03/2021
1:00 PM

Reference
Guidelines
due to
COVID-19
(Top section
of page)

3/17/2021
1:30 PM

Reference
Guidelines
due to
COVID-19
(Top section
of page)
Plans
Project Manual
Pre-bid Sign-in Sheet
Bid Tabulation
Board Approval of Bid

Consultant:
Hall & Ogle Arch.
David Ogle
(386) 255-6163

VCS Project
Manager:
Ken Mixon
(386) 947-8786

Atlantic High

Campus Wide
Reroof

Project No.
194716

Estimate:
$3,500,000

3/03/2021
9:30 AM

Reference
Guidelines
due to
COVID-19
(Top section
of page)

3/17/2021
1:00 PM

Reference
Guidelines
due to
COVID-19
(Top section
of page)
Plans
Project Manual
Pre-bid Sign-in Sheets
Addendum No. 1 - Issued 3/11/2021
Bid Tabulation
Board Approval of Bid

Consultant:
Gale Associates
Alan Craigo
(407) 884-6769

VCS Project
Manager:
Tony Franco
(386) 947-8786

Sweetwater
Elementary

Replace Fire Alarm

Project No.
2047737

Estimate:
$350,000

2/18/2021
3:30 PM

Reference
Guidelines
due to
COVID-19
(Top section
of page)

3/04/2021
1:30 PM

Reference
Guidelines
due to
COVID-19
(Top section
of page)
Plans
Project Manual
Pre-bid Sign-in Sheets
Addendum No. 1 - Issued 2/25/2021
Bid Tabulation
Board Approval of Bid

Consultant:
Matern Professional
Engineering
Adrian Baus 
(407) 740-5020 

VCS Project 
Manager: 
Clayton Simons 
(386) 947-8786 

Sunrise Elementary

Replace Underground
Condenser Water
Piping

Project No.
2147803

Estimate:
$450,000

2/11/2021
10:00 AM

Reference
Guidelines
due to 
COVID-19 
(Top section
of page)

2/18/2021
1:30 PM

Reference
Guidelines
due to 
COVID-19 
(Top section
of page)
Plans
Project Manual
Pre-bid Sign-in Sheets
Addendum No. 1 - Issued 2/15/2021
Bid Tabulation
Board Approval of Bid

Consultant:
TriStar Eng.
Group
Bob Symmes
(407)492-3652

VCS Project
Manager:
Robert Larkin
(386)947-8786

Southwestern
Middle

Reroof
Bldgs. 6 and 7

Project No.
2047732

Estimate:
$178,400

1/20/2021
10:00 AM

Reference
Guidelines
due to
COVID-19
(Top section
of page)

2/03/2021
1:30 PM

Reference
Guidelines
due to
COVID-19
(Top section
of page)
Plans
Project Manual
Pre-bid Sign-in Sheets
Bid Tabulation
Board Approval of Bid

Consultant:
Gale Associates
Alan Craigo
(407) 884-6769

VCS Project
Manager:
Tony Franco
(386) 947-8786

DeLand High

Campus Wide
Signage Upgrades

Project No.
2147785

Estimate:
$109,250

1/13/2021
10:00 AM

Reference
Guidelines
due to 
COVID-19 
(Top section
of page) 

BID CANCELED
Reference
Addendum No. 1

1/20/2021
2:00 PM

Reference
Guidelines
due to 
COVID-19 
(Top section
of page) 
Plans
Project Manual
Pre-bid Sign-in Sheets
Addendum No. 1 - Issued 1/14/2021

Consultant:
BRPH Arch-Eng
Jeff Phillips
(321)751-3053

VCS Project 
Manager: 
James Bott
(386) 947-8786 

New Smyrna
Beach High

Upgrade CEP Controls
and AHU Dampers

Project No.
194730

Estimate:
$520,000

1/7/2021
2:30 PM

Reference
Guidelines
due to 
COVID-19 
(Top section
of page)

1/20/2021
1:30 PM

Reference
Guidelines
due to 
COVID-19 
(Top section
of page)
Plans
Project Manual
Pre-bid Sign-in Sheets
Addendum No. 1 - Issued 1/13/2021
Bid Tabulation
Board Approval of Bid

Consultant:
Sabiston Eng.
Group
Don Sabiston
(407)884-6769

VCS Project
Manager:
Robert Larkin
(386)947-8786

Friendship
Elementary

Pavilion

Project No.
2147814

Estimate:
$177,786

12/16/2020
9:00 AM

Reference
Guidelines
due to 
COVID-19 
(Top section
of page) 

1/6/2021
1:00 PM

Reference
Guidelines
due to 
COVID-19 
(Top section
of page) 
Plans
Project Manual
Pre-bid Sign-in Sheets
Bid Tabulation
Board Approval of Bid

Consultant:
BRPH Arch-Eng
Jeff Phillips
(321)751-3053

VCS Project 
Manager: 
Tom Farrar
(386) 947-8786 

Deltona Lakes
Elementary

Pavilion

Project No.
2147813

Estimate:
$177,786

12/16/2020
10:30 AM

Reference
Guidelines
due to 
COVID-19 
(Top section
of page) 

1/6/2021
1:30 PM

Reference
Guidelines
due to 
COVID-19 
(Top section
of page) 
Plans
Project Manual
Pre-bid Sign-in Sheets
Bid Tabulation
Board Approval of Bid

Consultant:
BRPH Arch-Eng
Jeff Phillips
(321)751-3053

VCS Project 
Manager: 
Tom Farrar
(386) 947-8786 

South Daytona
Elementary

Pavilion

Project No.
2147815

Estimate:
$177,786

12/16/2020
12:30 PM

Reference
Guidelines
due to 
COVID-19 
(Top section
of page) 

1/6/2021
2:00 PM

Reference
Guidelines
due to 
COVID-19 
(Top section
of page) 
Plans
Project Manual
Pre-bid Sign-in Sheets
Bid Tabulation
Board Approval of Bid

Consultant:
BRPH Arch-Eng
Jeff Phillips
(321)751-3053

VCS Project 
Manager: 
Tom Farrar
(386) 947-8786 

Sugar Mill
Elementary

Pavilion

Project No.
2147816

Estimate:
$177,786

12/16/2020
2:00 PM

Reference
Guidelines
due to 
COVID-19 
(Top section
of page) 

1/6/2021
2:30 PM

Reference
Guidelines
due to 
COVID-19 
(Top section
of page) 
Plans
Project Manual
Pre-bid Sign-in Sheets
Bid Tabulation
Board Approval of Bid

Consultant:
BRPH Arch-Eng
Jeff Phillips
(321)751-3053

VCS Project 
Manager: 
Tom Farrar
(386) 947-8786 

Atlantic High

Upgrade Fire Alarm
and Intercom

Project No.
194718

Estimate:
$1,600,000 

11/24/2020
11:00 AM

Reference
Guidelines
due to 
COVID-19 
(Top section
of page) 

12/08/2020
2:00 PM

Reference
Guidelines
due to 
COVID-19 
(Top section
of page) 
Plans
Project Manual
Pre-bid Sign-in Sheets
Addendum No. 1 - Issued 12/02/2020
Bid Tabulation
Board Approval of Bid

Consultant:
Matern Professional
Engineering
Adrian Baus 
(407) 740-5020 

VCS Project 
Manager: 
Clayton Simons 
(386) 947-8786 

Orange City
Elementary

Replace Fire
Alarm

Project No.
174560

Estimate:
$350,000

11/23/2020
9:00 AM

Reference
Guidelines
due to
COVID-19
(Top section
of page)

12/08/2020
1:30 PM

Reference
Guidelines
due to
COVID-19
(Top section
of page)
Plans
Project Manual
Pre-bid Sign-in Sheets
Addendum No. 1 - Issued 12/01/2020
Addendum No. 2 - Issued 12/02/2020
Bid Tabulation
Board Approval of Bid

Consultant:
TLC Engineering
Bill Nance
(321) 636-0274

VCS Project
Manager:
Clayton Simons
(386) 947-8786

Sunrise
Elementary

Campus Wide
Reroof

Project No.
184632

Estimate:
$1,478,097.78

11/03/2020
9:00 AM

Reference
Guidelines
due to
COVID-19
(Top section
of page)

11/17/2020
1:30 PM

Reference
Guidelines
due to
COVID-19
(Top section
of page)
Plans
Project Manual
Pre-bid Sign-in Sheets
Addendum No. 1 - Issued 11/09/2020
Bid Tabulation
Board Approval of Bid

Consultant:
Gale Associates
Alan Craigo
(407) 884-6769

VCS Project
Manager:
Tony Franco
(386) 947-8786

Timbercrest
Elementary

Upgrade Chiller
Plant

Project No.
2047740

Estimate:
$500,000

9/29/2020
9:30 AM

Reference
Guidelines
due to
COVID-19
(Top section
of page)

 

10/06/2020
1:30 PM

Reference
Guidelines
due to
COVID-19
(Top section
of page)
Plans
Project Manual
Pre-bid Sign-in Sheets
Addendum No. 1 - Issued 9/30/2020
Bid Tabulation
Board Approval of Bid

Consultant:
Sabiston Eng.
Group
Don Sabiston
(407) 884-6769

VCS Project
Manager:
Paul Martino
(386) 947-8786

R. J. Longstreet
Elementary

Reroof Bldgs. 3 - 7
and 11

Project No. 194727

Estimate:
$213,000

8/26/2020
9:00 AM

Reference
Guidelines
due to
COVID-19
(Top section
of page)

9/09/2020
1:30 PM

Reference
Guidelines
due to
COVID-19
(Top section
of page)
Plans
Project Manual
Pre-bid Sign-in Sheets
Bid Tabulation
Board Approval of Bid

Consultant:
A/R/C Assoc.
Jim Ripley
(407) 896-7875

VCS Project
Manager:
Tony Franco
(386) 947-8786